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Community Church at Ocean Pines
Facility User Guidelines
The Facilities of Community Church at Ocean Pines are available to the
community for a variety of social, civic and educational events. Priority shall
be given to the following purposes in order when providing for the use of
Community Church Facilities.
Spiritual: Use of the facility for spiritual purposes by CCOP
shall be given the highest priority and takes precedence over all other uses.
Spiritual use by other groups shall be set by consultation between the Trustees
and the Pastor of Community Church.
Charitable: Use by non-profit charitable organizations providing
service to the community has next priority.
Educational and Civic: Groups that support educational and other civic interests
are welcome and will be given the third priority.
Special Use: Use of the space for other social activities may be
allowed at the discretion of the Trustees.
Commercial: Commercial use of the building will take last priority
and will be at the discretion of the Trustees.
Guidelines:
- The Sanctuary is a place of worship and will be treated as
such. Speech and personal actions shall reflect that you are in
the Lord’s House. Use of the Sanctuary by outside groups for
anything other than worship, funerals and weddings will be
permitted only after approval of the Trustees in consultation
with the Facility Manager.
- Groups obtaining permission for use of specific rooms shall
restrict their activities to those rooms and the nearest hallway
and restrooms. Organizational leaders using any portion of the
facilities shall not allow guests to roam freely outside of the
immediate area. Children and all youth organizations utilizing
the church facilities shall be supervised by adults at all time.
- All persons using the facility shall adhere to our policy of
no smoking in the buildings and alcoholic beverages, drugs or
gambling are prohibited everywhere on the premises.
- All groups using the facility (unless otherwise arranged)
shall pay for a representative of the church to open the
facility, be present during the activity, and close the church.
Access is to be arranged through the Facility Manager at
410-641-5433 or 443-366-2994 (cell).
- Tables and chairs can be provided in accordance with the fee
schedule, the user may relocate picnic tables in the Pavilion
provided they are returned to their original positions.
- Groups using the facilities are responsible for cleanup and
restoring all furniture to its original position. Trash
receptacles shall be emptied into the Dumpster outside at the
conclusion of your activities. Failure to clean up will require
a cleaning charge for janitorial services.
- Do not touch the security, fire detectors or heating/air
conditioning thermostats unless you have received separate
instructions and authorization to do so, contact the Facility
Manager if changes are required.
- Pianos and the Sanctuary Organ shall not be used without
specific permission and notation on the “Application for
Facilities Use”.
- The sound system in the Sanctuary must be operated by one of
our audio/visual technicians and they will be compensated
separately for their work.
- Nails, staples, tapes or other fasteners shall not be used
on any walls ceilings or floors. Any decoration must be approved
and shall not be attached in a manner that will leave any
damage. They must be removed at the completion of the activity.
- It is expected that the buildings and grounds will be left
in the same condition in which they were found, including
replacement of any furnishings (tables, chairs, etc.). Any
damage must be reported to the Facility Manager immediately.
- Deposits will be returned within (1) one week after the user
event. Failure to comply with the guidelines or damage to the
property will result in forfeiture of the deposit.
- The Community Church at Ocean Pines does not accept
liability or responsibility for personal injury, disability, or
property losses incurred during the use of church facilities.
Users shall provide sufficient liability insurance coverage to
fully protect itself from any liability that may arise and shall
assume full liability for injuries occurring to any persons who
are on the property as a result of the user’s program. The
signatory and/or organization agree to indemnify and hold
harmless Community Church at Ocean Pines, its Trustees and any
representatives of the Church.
- Any use of the Facilities is at the discretion of Community
Church; Ministry needs will determine availability of Facilities
and 30 days notice will be given if a particular time slot and
facility is required for a new or existing Ministry.
Kitchen/Kitchenette Usage:
- Kitchen and Kitchenettes must be left as found.
- Any non-church group must supply it’s own paper products, supplies and
food. Use of utensils is at the discretion of the Kitchen Committee.
- All Kitchen utensils that are used must be washed in hot soapy water and
rinsed in a solution of 1 part Clorox to 10 parts water. All utensils must
be dried thoroughly and put back in place.
- All trash must be disposed of properly and placed in the Dumpster behind
the building.
- The Kitchen floor must be swept and wet mopped.
- A deposit of $50.00 is required; it will be refunded upon proper clean
up of facility and inspection by the Facility Manager or Kitchen Committee
Chairperson.
- Kitchenettes are located in the Hospitality Room (Sanctuary) and the
Community Room (Family Life Center) and are for light refreshments only.
They are not intended for meal preparation.
Fee Schedule:
A fee of $1.00 per person per hour (or portion thereof) for the use of
classrooms, Library, Hospitality Room, Narthex or Stage area for meetings is
suggested for persons, groups and organizations not affiliated with or sponsored
by Community Church. The fee for organizations charging a fee for their event is
20% of that fee. The fees charged are intended to cover the cost of utilities
plus normal wear and tear of the facilities.
Refundable deposits are required of all users.
Facility Use Fees:
| Facility |
Up to 4 hours |
Per Day |
| Multipurpose Hall |
$200.00 |
$300.00 |
| Kitchen |
$100.00 |
$150.00 |
| Sanctuary |
$150.00 |
$250.00 |
| Community Room |
$75.00 |
$125.00 |
| Kitchenettes |
$25.00 |
$35.00 |
Additional Charges:
Onsite representative of Church to open facility, be present during activity and
close facility is $10.00 per hour.
Audio/visual Technician for sound system-$10.00 an hour.
Custodial Services-$15.00 an hour.
To Download a copy of the Guidelines in PDF format for printing, "Click Here".
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